School Rental Rates & Fees


Kawartha Pine Ridge District School Board   ·  Community Use of Schools 2019-20   

Community rentals are open to public use at most locations:  Monday to Friday, 6:00-10:00 p.m. and Saturday/Sunday, 9:00 a.m.-4:00 p.m. Rates schedule in pdf format

Student Not-for-Profit

(NFP)

Permit

Fee

Rental

Space

Hourly Rate

ADDITIONAL

Weekend Custodial Fees

or elementary schools without weeknight coverage

Late Cancellation/

No Show - hourly rate

Monday to Friday

Saturday/ Sunday

Monday to Friday

Saturday/ Sunday

Student NFP covers activities and meetings of non-profit YOUTH organizations (participants are 18 and under) that are operated primarily on a volunteer basis, such as athletic/recreation groups:  Scouts, Girl Guides, 4-H Club, soccer league, etc.  Groups must provide proof of NFP.

$25.00

per permit

Auditorium

No charge

$16.00

Saturday

$18.00/hour

Three hour minimum charge

Sunday

$24.00/hour 

Three hour minimum charge

$8.00

$16.00

Double Gym, Cafeteria

No charge

$15.50

$7.75

$15.50

Single Gym, Library

No charge

$10.30

$5.15

$10.30

Classroom

No charge

$4.85

$2.43

$4.85

 

 

 

 

 

 

 

 

 

Community Not-for-Profit

(NFP)

Permit

Fee

Rental

Space

Hourly Rate

ADDITIONAL

Weekend Custodial Fees

or elementary schools without weeknight coverage

Late Cancellation/

No Show - hourly rate

Monday to Friday

Saturday/ Sunday

Monday to Friday

Saturday/ Sunday

Community NFP covers activities and meetings of non-profit groups where some or all participants are 18 or older, and activities are operated primarily on a volunteer basis, i.e. adult volleyball league.  Also includes fundraising events by registered charities, churches, etc.  Groups must provide proof of NFP.

$25.00

per permit

Auditorium

$16.00

$32.00

Saturday

$24.00/hour

Three hour minimum charge

Sunday

$36.00/hour 

Three hour minimum charge

Full rental amount

Full rental amount plus minimum 3 hours overtime

Double Gym, Cafeteria

$15.50

$31.00

Single Gym, Library

$10.30

$20.50

Classroom

$4.85

$9.70

 

 

 

 

 

 

 

 

 

Private/For Profit

Permit

Fee

Rental

Space

Hourly Rate

ADDITIONAL

Weekend Custodial Fees

or elementary schools without weeknight coverage

Late Cancellation/

No Show - hourly rate

Monday to Friday

Saturday/ Sunday

Monday to Friday

Saturday/ Sunday

Private includes personal or professional use of facilities, and for-profit organizations:  concert promoters, dance recitals, fundraising for business, sports camp with paid instructors, private parties, birthday parties, and other business enterprises.

$50.00

per permit

Auditorium

$75.00

$75.00

Saturday

$42.00/hour

  Three hour minimum charge

Sunday

$55.00/hour

 Three hour minimum charge

Full rental amount

Full rental amount plus minimum 3 hours overtime

Double gym, Cafeteria

$60.00

$60.00

Single Gym, Library

$35.00

$35.00

Classroom

$25.00

$25.00


 

2019-20

Dates not available for Community Use

P.A. Days

September 27, October 25 (secondary schools only), November 22, 2019

January 31, April 24, June 5, 2020 (elementary schools only)

Statutory Holidays

October 14, 2019 – Thanksgiving Day, February 17 – Family Day, April 10 to 13 – Easter, May 18 – Victoria Day

Christmas Break 

December 23, 2019 – January 3, 2020

March Break

March 13-20, 2020

 

Costs

Description

Cancellations for

weekday rentals

Any cancellations for events that are scheduled weekdays require seven (7) days’ notice or will be subject to a cancellation fee.

Cancellations for

weekend rentals

Any cancellations for events where arrangements were made for overtime require ten (10) days’ notice to cancel without penalty, including a minimum charge of three hours overtime.

Change Fee

There is a $10.00 fee for permit changes after the permit has been approved.

Courier Fees

If groups require additional chairs or tables to be delivered to the school, a minimum charge of $150.00 is applicable for pick up and return.

Credit Card Billing

Charges for permit fees and insurance purchased through KPR are applied to the credit card on account at the end of the month in which the permit is approved.  Hourly rental and overtime fees are applied to the credit card at the end of the month in which the rental occurs.  New account holders are required to pay for rentals in advance.

Credit Card Expiry

Account holders receive notification 30 days in advance when their cards are about to expire.  It is the responsibility of the cardholder to make sure their account is up-to-date. 

Furniture

A charge of $1.00/chair is applicable when 20 or more are required.

A charge of $3.00/table is applicable when three or more are required.

NSF Payments

There is a $25.00 penalty for declined credit cards.

Permit Fees

All permits are subject to a permit fee – NFP: $25.00 and Private: $50.00

For groups booking special events (i.e. tournaments), a separate permit is required for each date/weekend.

Special Events

Special events require additional time for processing permits and all costs must be paid in advance.

Taxes - Insurance

All insurance purchased through the Board is subject to 8% tax.

Taxes - Rentals

All rental charges are subject to HST.

 

 

For further information, contact:

Community Use of Schools Coordinator - rentals@kprdsb.ca

Tel. 705-742-9773, Toll free 1-877-741-4577 x 2125

http://www.kprschools.ca/cus

https://kprdsb.ebasefm.com/communityuse/welcome

 

School Rental Rates & Fees 2018-19

Student Not-for-Profit 

Space Monday to Friday Saturday and Sunday
Auditorium No Charge $14.05/hr**
Double Gym, Cafeteria  No Charge
$14.05/hr**
Single Gym, Library  No Charge
$9.35/hr**
Classroom  No Charge  $4.40/hr**

**Monday to Friday rates apply to elementary and secondary schools with evening custodial coverage.

Community Not-for-Profit 

Space Monday to Friday Saturday and Sunday
Auditorium $14.05/hr $28.10/hr**
Double Gym, Cafeteria  $14.05/hr $28.10/hr**
Single Gym, Library  $9.35/hr $18.70/hr**
Classroom  $4.40/hr  $8.80/hr**

Saturday/Sunday Community Not-for-Profit rates apply to secondary schools - bookings of elementary schools will be subject to additional fees to cover custodial costs  ($17.50/hour on Saturdays and $22.50/hour on Sundays). 

Private/For Profit

 

Space Monday to Sunday
Auditorium $60.00/hr**
Double Gym, Cafeteria  $40.00/hr** 
Single Gym, Library  $20.00/hr** 
Classroom  $20.00/hr** 

** Saturday and Sunday Private/For Profit permits are subject to additional custodial overtime charges of $35/hour on Saturdays and $45/hour on Sundays. 


Other Fees

Permit Fee:  All permits are subject to a $10 permit fee.

NSF Fee:  $25 fee for any declined credit card payments.

Cancellation Fee:  All cancellations require five business days' notice.  Otherwise, the permit holder will be charged the full amount of the permit.  Activities that are fully subsidized (student not-for-profit week day activities) will also be subject to a cancellation fee of 50% of the regular rate when five days' notice is not given.

All rates are subject to HST (additional). 

Liability Insurance

All user groups and individuals must have liability insurance in place in order to book school facilities. Evidence of insurance, with minimum coverage of $2,000,000 and KPRDSB named as an additional insured,  is required upon booking.

KPRDSB can assist groups in securing liability insurance coverage at a low premium rate. For information on insurance, and premiums, please see:

Insurance Information  Rate Schedule for Liability Insurance Coverage