Freedom of Information

Ontario's Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) provides individuals with the right to access public records of information, including one's own personal information.

Most information can be provided easily either through your child's school (if it is personal information related to your child), or by simple request.

Additional information about privacy and access to information is available from the Privacy Commissioner's website at: www.ipc.on.ca

Formal Requests

Occasionally, if an information request is large, complex, or sensitive, it may require a more formal process. Individuals wanting to submit a formal request for information under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) may submit a request to Judy Malfara, Communications Officer - School Liaison, and Freedom of Information Coordinator, at the following address:

Kawartha Pine Ridge District School Board
1994 Fisher Drive
PO Box 7190
Peterborough, ON K9J 6X6
Telephone: 705-742-9773, ext. 2001 or toll-free at 1-877-741-4577
Fax: 705-742-7801

Formal requests must be made in writing using the MFIPPA Access/Correction Form and accompanied by a $5 application fee. In addition to the application fee, you may be required to pay other fees. The rules regarding the payment and amount of fees are set out in the Act and its regulations.

FOI Request Form

Generally, the Board has 30 calendar days to respond. You will be notified when:

  • further information or clarification is required
  • a time extension is required due to volume of records or the number of staff to be consulted is large
  • the fee is estimated to exceed $25, and
  • a decision is made to either grant or deny access (along with rationale).

Fee Charges for Requests for Personal Information Requests

Sections 57(1)/45(1) of the Act requires an institution to charge fees for requests under the Act, as follows:

         (a) the costs of every hour of manual search required to locate a record;

(b) the costs of preparing the record for disclosure;

(c) computer and other costs incurred in locating, retrieving, processing and copying a record;

(d) shipping costs; and

(e) any other costs incurred in responding to a request for access to a record.

If you are requesting information about yourself, your request is considered a "personal information request". The following fees may apply to requests for your personal information:

Application fee:                $5.00 to be paid when you submit your request
Photocopying:                  $0.20 per page
Computer programming:   $15.00 for each half-hour if needed to develop program to retrieve information
USB keys:                        $10.00 for each key 

Fee Charges for Requests for General Information Requests

Requests for information about a person other than yourself or about a municipal program or activity are considered "general information requests" and have different fees than for personal information requests. The following fees apply for requests for general information:

Application fee:                $5.00 to be paid when you submit your request
Search time:                    $7.50 for each 15 minutes required to search and retrieve records
Record preparation:          $7.50 for each 15-minutes required to search and retrieve records
Photocopying:                  $0.20 per page
Computer programming:   $15.00 for each half-hour if needed to develop program to retrieve information
USB keys:                        $10.00 for each key 

You will be given a fee estimate, if it is anticipated fees are more than $25.00. If the estimate of fees to be paid is $100.00 or more, you will be required to pay a 50% deposit.

Other Fees

N.S.F. cheques:                $25.00
Appeals - General:            $25.00
Appeals - Personal:           $10.00